NOMINATION PROCESS

Including Criteria & Conditions

2020 Project Nomination Process


  1. Review the 2020 VRCA Awards of Excellence Criteria & Conditions to ensure you are eligible to submit your project.
  2. NEW THIS YEAR: Complete the online nomination form by April 6, 2020.
    ♦ Create a login and password
    ♦ Start a new nomination
  3. After May 8, VRCA will schedule your presentation with the judges.
    ♦ Judging presentations and site visits will take place May 25 – June 30, 2020.
  4. NEW THIS YEAR: Use the template to prepare your submission package, due when you meet with the judges.
    Provide the judges with:
    ♦ Printed and digital copies of your package
    ♦ 3-5 high-resolution project images
  5. The judges will determine 3 silver winners in each category, announced on August 6, 2020.
  6. Join us on October 23, 2020 at the Awards of Excellence gala, where one Gold winner in each category will be announced.

2020 VRCA Awards of Excellence Criteria & Conditions


Nominations will be accepted from members of the Vancouver Regional Construction Association and the submissions shall include information as required in the criteria and conditions below. 

Project nomination forms must be completed and submitted by April 6, 2020.  Companies must be prepared with a completed submission package following the criteria and conditions, stated below, for their meeting with the judges between May 25 – June 30, 2020.

General Contractor are permitted to submit nominations provided that they are members of the VRCA and have at least one superintendent or full-time construction manager on their payroll on the job site throughout the life of the project.  For the categories of Electrical Contractor, Mechanical Contractor and Trade Contractor, members of the Electrical Contractors Association, Mechanical Contractors Association and COCTA, who are contracted to a VRCA member company, are also eligible.

The project (or contract entry) must have substantial completion within the two calendar years leading up to April 30 of the year the nomination is made.

A panel of judges appointed by the Board of Directors of VRCA will review all the project submissions after April 30, 2020.  If they believe a site visit is deemed beneficial for the final decision, you will contacted to schedule a site visit. Otherwise, please be prepared to present your project at the VRCA Office. Companies will be notified after May 8, 2020, for an appointment.   The judges reserve the right to re-assign entries to the category they deem fit. The decisions of the judges are final.

Part of all submissions by General Contractors, Trade Contractors, Electrical Contractors, Mechanical Contractors and Manufacturers & Suppliers must include a minimum 1 page ‘Fact Sheet’ based on the 6 criteria points below. This document will be integral in evaluating the merits of the project entry. If you are invited to present your project to the judges, please be prepared to provide more detailed information such as additional photographs or drawings or other backup information to the judges at the time of the presentation.

CRITERIA

(1) PRESENTATION

All photographs submitted become the property of VRCA.  These will be used to promote the Awards of Excellence, VRCA and the construction industry. Photographs should be in high resolution eps and jpg formats. Please send your Dropbox invitations or links to FTP sites to.

Please provide a 200-word statement outlining the project and identifying why you consider your project “award-worthy”. Optional materials include references and testimonial letters by trade contractors, owners, or stakeholders, and other awards presented for this project. Please have your statements ready for when your site visit or presentation is scheduled and 10 additional copies (including one digital copy) of your presentation ready for when your site visit or presentation is scheduled.

(2) FINANCIAL PERFORMANCE

Sufficient information should be provided to the judges to evaluate the budget performance of the project, including if profit objectives were met. Please also include the bidding method that was used to secure the contract.

(3) SCHEDULE

Information must be provided to show the project’s schedule data and the actual performance relative to the agreed schedule.

(4) VALUE ENGINEERING,  INNOVATIONS & BIDDING PROCESS

Provide details on any special tools such as BIM or other that were used during the bidding process.

Provide information on any specific innovations or improvements through value engineering that provided a financial benefit to the owner or improvements to the schedule.

(5) CHALLENGES

Outline any unexpected hurdles that you over came, and how they were resolved.

(6) SUSTAINABLE CONSTRUCTION

Provide any information on LEED, Excellence in Building or similar systems, if they were a requirement in the construction of this project.

OTHER CONDITIONS

PROJECT REVIEWS

Project Reviews will be conducted from May 25 to June 30, 2020. VRCA will contact you to schedule a site visit or presentation at the VRCA office.

SAFETY RECORD

Please include your project’s safety practices and records, including lost / time accidents (if applicable) on this project.

SITE CO-OPERATION

Communications and co-operations between the stakeholders on this project.

MATERIAL MANAGEMENT

Procurement, delivery and storage of materials for this project.

QUALITY

Evidence must be presented to clearly indicate the level of quality achieved on the project. Testimonials are welcomed.

PATENT RIGHTS

If the project entry contains any feature which is or could be protected by patent rights, the submission must be accompanied by written evidence to show that the necessary steps have been taken to secure the requisite legal protection since neither the sponsor of the award nor the Vancouver Regional Construction Association can assume any responsibility for “prior disclosure” in advance of a patent application.

NOMINATIONS

As a General Contractor if you nominate an Electrical Contractor, Mechanical Contractor, Trade Contractor or Material Supplier it is your responsibility to advise your nominees of the site visit and/or presentation date. If your nominees are not present they may not be considered for the award. Trade contractors and M&S members can request a private presentation or form part of the General Contractor’s presentation.